Release Notes for WinRecs Version 302.0.0

Release Date: March 13, 2025

The 302.0.0 Fiscal Release includes 2025 CIHI edit and Table updates.

This release is cumulative only after the most recent WinRecs Update has been applied however the update must be applied on minimal version 301.0.0 or greater.

Important:

For those sites with CMG and CACS Groupers, the 302.0.0 Release contains a Grouper Engine update. Fiscal 2025 DAD and NACRS Level 2/3 abstracts must be batch grouped prior to submitting 2025 Period 01 files to CIHI. A warning message indicating “No Grouper value…” will display should the record not be grouped with the current grouper year.

After all releases have been applied sites with CACS and/or CMG groupers should have all coders check to ensure they can see grouper values in the visits. For Citrix clients this should be confirmed on all Citrix IP addresses. If grouper values are not displaying on a workstation/s please go to ftp://ftp.med2020.ca/Winrecs2/Tools/ and download the file called regasm.zip. Extract the file to the desktop/s of the affected computer/s. Double click the file; a black window will flash, and the process is complete. This will register the grouper dll.



For additional information on this, or previous releases, contact MED2020 Customer Support at mailto:support@med2020.ca.

Table of Contents

WinRecs2\Utilities\CIHI Submission
PR_22368Submission process for OMHRS showing incorrect number of deletion files processed.
PR_24750Finish Date/Time populating in abstract after Re-Verify as a Yes
PR_24794Add zzabstractlink number to Submission Error
WinRecs2\Administration\Lookup Maintenance
PR_22369Fiscal 2024 DAD Institutions and Types V1.3 Apr 2024 and Fiscal 2023 DAD Institutions and Types V1.11 Apr 2024
PR_22458BC: DAD Special Project 225 Update
PR_22676Fiscal 2024 DAD Institutions and Types V1.5 June 2024
PR_23912Fiscal 2024 DAD Institutions and Types V1.6 July 2024
PR_24200CIHI SNOMEDCT_ICD10CA Map_Jul 2024
PR_24773Fiscal 2024 DAD Institutions and Types V1.8 Oct 2024
PR_24958Fiscal 2024 DAD Institutions and Types V1.9 Dec 2024
PR_25075Fiscal 2025 DAD Institutions and Types V1.1 Jan 2025 and Fiscal 2024 DAD Institutions and Types V1.10 Jan 2025
PR_25153Fiscal 2025 DAD Institutions and Types V1.2 Feb 2025 and Fiscal 2024 DAD Institutions and Types V1.11 Feb 2025
WinRecs2\Abstracting\NRS
PR_22388NRS - Update RPG/RPW Table to 2024 values
PR_25166NRS: Update Update RPG/RPW Table to 2025 values
WinRecs2\Abstracting\CCM
PR_22415AJCC v8 Ovary Staging Error
PR_22505Add Smoking Cessation Fields to Cancer Care
PR_23895Missing Morphology Code for 2024/25 (previously expired in disabled FY 2023 CCM
PR_24811Cancer Care: Add New Disease Sites to Version 9 January 2025
PR_251042025 Cancer Care Changes
PR_25112Add M1c1 and M1c2 Staging Codes in CCM
PR_25165CCM- Add Ta Clinical and Pathological Staging Codes for AJCC8
WinRecs2\Reporting\Views
PR_22497Add 'Chief Complaint' to I10_AllAbstractingGeneral1_VR
PR_25074I10_AllAbstractingGeneral1_VR missing BatchPeriod_BC
WinRecs2\Reporting
PR_23730Look Up Maintenance - Specify BI Table in Reports
WinRecs2\Administration\Project Maintenance
PR_24197Project 792 DAD and NACRS
PR_25071Ontario: Special Project 380: Peripheral Artery Disease
PR_25160Ontario: DAD Special Project 070: Hospital to Home
WinRecs2\Abstracting\OMHRS
PR_24697DSM-5-TR September 2024 update
WinRecs2\Abstracting\NACRS
PR_24799Registration and PIA Date/Time Missing Edits (W2903 and W11405)
PR_24997Intervention Date In not automatically populating with Copy Function
WinRecs2\Abstracting\CCRS
PR_24988CCRS- No "this record has been submitted to CIHI" pop up message for discharges
PR_25177Disable Fracture Risk Scale Upon Save

Ticket Details

WinRecs2\Utilities\CIHI Submission
PR_22368
Submission process for OMHRS showing incorrect number of deletion files processed.

When creating an OMHRS submission file, the Deleted RecordsProcessed count was showing zero when there were deleted records in the file.This has been corrected, and the true number of deleted records will now display.


PR_24750
Finish Date/Time populating in abstract after Re-Verify as a Yes

When completing a batch verify only in the CIHI submissionmodule, the Is Abstract Completed field for all abstracts was changing to aYes along with the Finish Date/Time populating. A batch verify will no longer set the Is Abstract Complete flag.


PR_24794
Add zzabstractlink number to Submission Error
When running submission some clients received the following error message: Failed to load Abstract Record ID: "      "
To make the problem visit easier to identify zzabstractlink number will now dispay rather than Record ID as well as the following:
Chart Number, Admission Date, Encounter Number for DAD
Chart Number, Registration Date, Ambulatory Registration Number for NACRS
WinRecs2\Administration\Lookup Maintenance
PR_22369
Fiscal 2024 DAD Institutions and Types V1.3 Apr 2024 and Fiscal 2023 DAD Institutions and Types V1.11 Apr 2024
Fiscal 2024 DAD Institutions and Types V1.3 Apr 2024 update is included in this release.
PR_22458
BC: DAD Special Project 225 Update
BC: DAD Special Project 225 Update to include one new number 91058. 
 
The following BC Private Clinic Numbers have been removed:

91031

91032

91033

91035

91036

91043

91044

91045

91046

91047

91055



PR_22676
Fiscal 2024 DAD Institutions and Types V1.5 June 2024
Fiscal 2024 DAD Institutions and Types V1.5 June 2024 has been included in this release.
PR_23912
Fiscal 2024 DAD Institutions and Types V1.6 July 2024
Fiscal 2024 DAD Institutions and Types V1.6 July 2024 has been included in this release.
PR_24200
CIHI SNOMEDCT_ICD10CA Map_Jul 2024
SNOMED CT ICD10CA mapping update table as been included in this release.
PR_24773
Fiscal 2024 DAD Institutions and Types V1.8 Oct 2024
Fiscal 2024 DAD Institutions and Types V1.8 Oct 2024 update is included in this release.
PR_24958
Fiscal 2024 DAD Institutions and Types V1.9 Dec 2024
Fiscal 2024 DAD Institutions and Types V1.9 Dec 2024 has been included in this release.
PR_25075
Fiscal 2025 DAD Institutions and Types V1.1 Jan 2025 and Fiscal 2024 DAD Institutions and Types V1.10 Jan 2025
Fiscal 2025 DAD Institutions and Types V1.1 Jan 2025 and Fiscal 2024 DAD Institutions and Types V1.10 Jan 2025 update included in this release.
PR_25153
Fiscal 2025 DAD Institutions and Types V1.2 Feb 2025 and Fiscal 2024 DAD Institutions and Types V1.11 Feb 2025
Fiscal 2025 DAD Institutions and Types V1.2 Feb 2025 and Fiscal 2024 DAD Institutions and Types V1.11 Feb 2025 update has been included in this release.
WinRecs2\Abstracting\NRS
PR_22388
NRS - Update RPG/RPW Table to 2024 values
The RPG/RPW table has been updated in Crystal to include 2024.  
PR_25166
NRS: Update Update RPG/RPW Table to 2025 values
RPG/RPW Table has been updated to include 2025 values
WinRecs2\Abstracting\CCM
PR_22415
AJCC v8 Ovary Staging Error
Error messages cleared for T module values of T1c1, T1c2, and T1c3 for ovarian cancer diagnoses. Prior to this update, a critical error message would appear in the abstract for these values.
PR_22505
Add Smoking Cessation Fields to Cancer Care
Add new field in NACRS: CCM Smoker/tobacco in the past 6 months
Lookup values: 
1 = Yes
2 = No
9 = Refusal/Don't Know

Add new fields in NACRS: CCM Advised of smoking cessation benefits
Lookup values: 
1 = Yes
2 = No

Add new fields in NACRS: CCM Selected/declining referral by patient
Lookup values:
1 = Internal
2 = External
3 = Both
4 = Declined: Not interested
5 = Declined: receiving support
6 = Declined: quit smoking

Create new view: CCM_Entity_SmokingCessation_VR
Client can use view to create submission record.

Modify view: I10_AmCare_CCM_VR to add three new columns:
SmokeAsked = CCM Smoker/tobacco in the past 6 months
SmokeAdvised = CCM Advised of smoking cessation benefits
SmokeReferraAction = CCM Selected/declining referral by patient



PR_23895
Missing Morphology Code for 2024/25 (previously expired in disabled FY 2023 CCM

This previously disabled Morphology code 8077/2 in CCO  for FY 23 ALR reporting,  has been made active for CCO databook for FY 24/25 in this release 



PR_24811
Cancer Care: Add New Disease Sites to Version 9 January 2025
The following Disease Sites have added to Cancer Care Version 9 - effective date is January 1, 2025:
  • THO-LUN:  Lung
  • THO-MES:  Diffuse Pleural Mesothelioma
  • THO-THY:  Thymus
  • HAN-PHA-NPC: Nasopharynx

PR_25104
2025 Cancer Care Changes
2025 Cancer Care Changes have been included in this release.
PR_25112
Add M1c1 and M1c2 Staging Codes in CCM

The M1c1 and M1c2 codes have been added as valid values for theStage Category M edit.


PR_25165
CCM- Add Ta Clinical and Pathological Staging Codes for AJCC8

The Ta code has been added as a valid value for the Stage Category Tedit.


WinRecs2\Reporting\Views
PR_22497
Add 'Chief Complaint' to I10_AllAbstractingGeneral1_VR
 'Chief Complaint' has been added to I10_AllAbstractingGeneral1_VR.
PR_25074
I10_AllAbstractingGeneral1_VR missing BatchPeriod_BC
BatchPeriod_BC has been added to the I10_AllAbstractingGeneral1_VR
WinRecs2\Reporting
PR_23730
Look Up Maintenance - Specify BI Table in Reports
BI_Errors_LookUp_InterfaceIn_VR now uses Lookup Maintenance Table names.
WinRecs2\Administration\Project Maintenance
PR_24197
Project 792 DAD and NACRS
 DAD and NACRS special Project 792 has been added to the project table in look up maintenance for this release
PR_25071
Ontario: Special Project 380: Peripheral Artery Disease
Ontario: Special Project 380: Peripheral Artery Disease has been included in this release.
PR_25160
Ontario: DAD Special Project 070: Hospital to Home
Ontario: DAD Special Project 070: Hospital to Home has been included in this release.
WinRecs2\Abstracting\OMHRS
PR_24697
DSM-5-TR September 2024 update
DSM-5-TR September 2024 update has been included - effective dates 20250401.
WinRecs2\Abstracting\NACRS
PR_24799
Registration and PIA Date/Time Missing Edits (W2903 and W11405)

The following warnings were not generating in WinRecs. This has been corrected, and the warnings will now populate.

W2903 (Diff between Registration Date/Time and Date/Time of Phys. Init. Assess is suspect)

W11405 (Disposition Date/Time or Registration Date/Time is suspect)

 




PR_24997
Intervention Date In not automatically populating with Copy Function
When using the copy function in the Intervention Information multiform, the Intervention Date In did not display on the grid. This will now automatically populate when the copy function is used.
WinRecs2\Abstracting\CCRS
PR_24988
CCRS- No "this record has been submitted to CIHI" pop up message for discharges

The pop-up message “this record has been submitted to CIHI” willnow prompt for submitted CCRS discharge and re-entry assessments (L-06,L-07. L-08 and L-09)


PR_25177
Disable Fracture Risk Scale Upon Save
In Outcome Scales section the field Fracture Risk Scale remained enabled upon save. Similar to all other fields in Outcome Scales section this field will also now disable upon save.