Release Notes for WinRecs Version 302.1.0

Release Date: May 15, 2025

The 302.1.0 Fiscal Release includes 2025 CIHI Table Updates and Fixes Bug Issues.

This release is cumulative only after the most recent WinRecs Update has been applied however the update must be applied on minimal version 301.0.0 or greater.

Important:
After all releases have been applied sites with CACS and/or CMG groupers should have all coders check to ensure they can see grouper values in the visits. For Citrix clients this should be confirmed on all Citrix IP addresses. If grouper values are not displaying on a workstation/s please go to ftp://ftp.med2020.ca/Winrecs2/Tools/ and download the file called regasm.zip. Extract the file to the desktop/s of the affected computer/s. Double click the file; a black window will flash, and the process is complete. This will register the grouper dll.



For additional information on this, or previous releases, contact MED2020 Customer Support at mailto:support@med2020.ca.

Table of Contents

WinRecs2\Abstracting\NACRS
PR_25125Finish Date and Time blank for some abstracts
PR_251993M Bridge NACRS ModifyTag EVI
WinRecs2\Administration\Lookup Maintenance
PR_25226Fiscal 2024 DAD Institutions and Types V1.12 Mar 2025 and Fiscal 2025 DAD Institutions and Types V1.3 Mar 2025
PR_25424Fiscal 2025 DAD Institutions and Types V1.4 Apr 2025
PR_25451Add New Descriptions to U50 and U51 Codes
WinRecs2\Abstracting\DAD
PR_25401Newborn: Dx Code B95.6 and Dx Type 1 Edit Not Generating
PR_25402DAD Edit 11 01 05 with Unknown Intervention Start/End Times
PR_25431DAD Error 10 02 53 Not Working with Change of Entry Code
WinRecs2\Abstracting\CCRS
PR_25407CCRS- Room Unit field Value: Copy From L-0A into L-01
WinRecs2\Administration\Hospital Profile
PR_25409Create New Field in Hospital Profile disable edit in CCM for NACRS
WinRecs2\Abstracting
PR_25420Special Project 792: Update Description Look Up Value N
WinRecs2\Utilities\CIHI Submission
PR_25437Fix Bug in Locked Records Message
WinRecs2\Reporting
PR_25446I10_AmcareCIHI_Error Report Missing 2025 Error Descriptions

Ticket Details

WinRecs2\Abstracting\NACRS
PR_25125
Finish Date and Time blank for some abstracts
PR_25199
3M Bridge NACRS ModifyTag EVI
The EVI tag has been modified for the 3M Bridge interface. The following values will now be sent to 3M based on the MIS code in WinRecs.
Send '0' for  Clinic records
Send '1' for ED records
Send '2' for SDS records

WinRecs2\Administration\Lookup Maintenance
PR_25226
Fiscal 2024 DAD Institutions and Types V1.12 Mar 2025 and Fiscal 2025 DAD Institutions and Types V1.3 Mar 2025
Fiscal 2024 DAD Institutions and Types V1.12 Mar 2025 and Fiscal 2025 DAD Institutions and Types V1.3 Mar 2025 is included in this release
PR_25424
Fiscal 2025 DAD Institutions and Types V1.4 Apr 2025
Fiscal 2025 DAD Institutions and Types V1.4 Apr 2025 update included in this release.
PR_25451
Add New Descriptions to U50 and U51 Codes
New Code Descriptions for U50 and U51 have been added as follows:

U50 Code Descriptions:

U50.0 Electric standing scooter, as mode of transport forperson injured

U50.1 Seated mobility motorized scooter, as mode oftransport for person injured

U50.2 Other specified electric standing pedestrianconveyance device, as mode of transport for person injured

U50.3 Electric bicycle, as mode of transport for personinjured

U50.4 Other specified type of motorcycle, as mode oftransport for person injured

U50.5 Motorcycle, type unspecified, as mode of transport forperson injured

 

U51 Code Changes:

U51.0 Electric standing scooter, as mode of transport forcounterpart

U51.1 Seated mobility motorized scooter, as mode oftransport for counterpart

 U51.2 Other specifiedelectric standing pedestrian conveyance device, as mode of transport forcounterpart

U51.3 Electric bicycle, as mode of transport for counterpart

U51.4 Other specified type of motorcycle, as mode oftransport for counterpart

U51.5 Motorcycle, type unspecified, as mode of transport forcounterpart


WinRecs2\Abstracting\DAD
PR_25401
Newborn: Dx Code B95.6 and Dx Type 1 Edit Not Generating
When Admit category = N (newborn) and diagnosis code B95.6 with Diagnosis type 1 was used the following edits did not generate
10 04 05 If the admission category is newborn (N), diagnosis type cannot be 3
10 02 81 If the diagnosis is valid for use with type 3 on the diagnosis validation table (a value of 3 in the diagnosis type code column), the diagnosis type MUST be 3 or


PR_25402
DAD Edit 11 01 05 with Unknown Intervention Start/End Times
When Two Intervention Occurrences were entered with the same start date and both occurrences had start/end times as unknown the following edit did not generate:
11 01 05 If the Intervention Location Code is 01 or 08 and the first character of the status attribute is not A (abandoned) and the intervention code is not 'CANCELLED' and the OOH indicator is not Y, the same Intervention Episode Start Date with the same Intervention Episode Start Time must not be repeated on the same abstract

PR_25431
DAD Error 10 02 53 Not Working with Change of Entry Code
Initial entry for Entry code = N and Diagnosis code = Z380*. After save the Entry code was changed to D and an edit did not generate to prevent Z380* value being submitted which resulted in this error from CIHI:
10 02 53: The age, in years, must fall within the minimum and maximum ages of the appropriate diagnosis validation table for the diagnosis code.    On the validation table a 000 minimum age indicates no lower limit. a 130 maximum age indicates no upper limit and a 000 maximum age indicates entry code must be newborn (N) or stillbirth (S)
Entry code must = N to use Z380*, Z383*, Z386*

This issue has been resolved.
WinRecs2\Abstracting\CCRS
PR_25407
CCRS- Room Unit field Value: Copy From L-0A into L-01

The Room Unit field value will now copy from the L-0A into theL-01 when the user creates the L-01 from WinRecs.


WinRecs2\Administration\Hospital Profile
PR_25409
Create New Field in Hospital Profile disable edit in CCM for NACRS
A new field has been added in the Hospital Profile called: CCM In NACRS Submission.  When CCM In NACRS Submission field is set to N, the CCM edits will not display in the NACRS visit and the fields will not be included in the submission.



WinRecs2\Abstracting
PR_25420
Special Project 792: Update Description Look Up Value N
For Special Project 792 Look Up Value N Description has been updated as follows:

N:  Other gastrointestinal site Intervention was performed in other digestive tract site (e.g., esophagus, stomach)

WinRecs2\Utilities\CIHI Submission
PR_25437
Fix Bug in Locked Records Message
Locked records from other periods were triggering the locked record message when submissions were being run.  This has now been fixed and only records from the period being selected for submission where there are locked records will trigger this message. 
WinRecs2\Reporting
PR_25446
I10_AmcareCIHI_Error Report Missing 2025 Error Descriptions
After importing the 2025 NACRS Rejection File and running the I10_AmcareCIHI_Error Report the error descriptions were missing on the report.  The 2025 error descriptions have been updated and included in this release.