Release Notes for WinRecs Version 2025.01

Release Date: March 20, 2025
The 2025.01 Fiscal Release includes fixes for reported issues as well as enhancements.

This release is cumulative only after the most recent WinRecs Update has been applied however the update must be applied on minimal version 2024.01 or greater.

For those sites with CMG and CACS Groupers, the 2025.01 Release contains a Grouper Engine update. Fiscal 2025 DAD and NACRS Level 2/3 abstracts must be batch grouped prior to submitting 2025 Period 01 files to CIHI. A warning message indicating “No Grouper value…” will display should the record not be grouped with the current grouper year.


For additional information on this, or previous releases, contact MED2020 Customer Support at mailto:support@med2020.ca.

Table of Contents

WinRecs3\Maintenance\Provider Maintenance
PR_24688Add HCP Number to the Cancer Care section
PR_25063HCP Program Code Look Up Missing Code
WinRecs3\Modules\Clinical\[MHRS] Mental Health Registry System
PR_24698DSM-5-TR September 2024 update
PR_25088Next Assessment Date Not Calculating Correctly in Quarterly and Change In Status
WinRecs3\Reporting\Views
PR_24803Address Multiform view Central_Patient_Address_VR
PR_25045Create EDRS_VR View in Crystal
PR_25061Central_Patient_Volume_UpdateHistory_VR missing
PR_25083MDS20_VR: Nurse Area Field
PR_25084Program Type and Description Missing in MDS20_VR
PR_25099Add zzProviderLink to CCM views to link Provider Maintenance
PR_25114Add Visit Date to MDS views
PR_25126IsAbstractLevel1 field returns N for Level 1 Errors and Warnings
WinRecs3\Modules\Abstracting\[NACRS] Level 3 AmCare Ambulatory
PR_24953Duplicate Error Message
WinRecs3\Reporting\Report Manager
PR_24956Report Manager: Missing F12 Function
WinRecs3\Modules\Abstracting
PR_24976Add fields called Submission Fiscal Year and Submission Period
PR_25072Ontario: Special Project 380: Peripheral Artery Disease
WinRecs3\Modules\Abstracting\[CCM] Cancer Care Module
PR_25033CCM NACRS Add Smoking Cessation Asked Date
PR_25090Add CCM Program Code in CCM Amcare Abstract from Provider Maintenance
PR_25102CCM 2024-25 Regimen Table
PR_251052025 Cancer Care Changes
PR_25111Add M1c1 and M1c2 Staging Codes in CCM
PR_25134NACRS CCM Drug Dose Admin Value of 0
PR_25162CCM-Add Ta Clinical and Pathological Staging Codes for AJCC8
WinRecs3\Reporting
PR_25054View Performance with Batch Period BC
WinRecs3\Modules\Abstracting\[DAD] AbsCare Inpatient
PR_25060Transfer Worksheet: Warning for Transfer Overlapping Dates
PR_25069Transfer Worksheet: Transfer Days Calculating Incorrectly when Times Entered
PR_25146Responsibility for Payment 01 and HCN Province
WinRecs3\Modules\Chart Maintenance\[CPI] Central Patient Index
PR_25067Unable to Merge/Relocate CCM Visits
WinRecs3\Maintenance\Lookup Code Maintenance
PR_25076Fiscal 2025 DAD Institutions and Types V1.1 Jan 2025 and Fiscal 2024 DAD Institutions and Types V1.10 Jan 2025
PR_25154Fiscal 2025 DAD Institutions and Types V1.2 Feb 2025 and Fiscal 2024 DAD Institutions and Types V1.11 Feb 2025
WinRecs3\Modules\Abstracting\[NACRS] Level 1 AmCare Ambulatory
PR_25091Ambulance Date and Time Errors on Level 1 Verify
WinRecs3\Modules\Clinical\[MDS] Continuing Care Reporting System
PR_25117CCRS Section G Transfer Edit
PR_25190Unable to create MDS 09 When MDS 09 and MDS 07 Have Same Visit Date
PR_25191Marital Status for MDS 09 not coming across from previous assessment
WinRecs3\Maintenance\Project Maintenance
PR_25161Ontario: DAD Special Project 070: Hospital to Home
WinRecs3\Modules\Abstracting\[SDS] AbsCare Day Surgery
PR_25189MB-Edit for Out of Province Health Insurance Expiry Date Incorrectly Populating
WinRecs3\Modules
PR_25196The Exit "X" from DAD and NACRS Modules Not Displaying

Ticket Details

WinRecs3\Maintenance\Provider Maintenance
PR_24688
Add HCP Number to the Cancer Care section
In Provider Maintenance, a FREE Text field called 'HCP Number' has been added to the Cancer Care section. 

PR_25063
HCP Program Code Look Up Missing Code
In Provider Maintenance, for the HCP Program Code field it now displays the Code and Description from the table called CC/Visit Program Code.  Previously only the Description showed.
WinRecs3\Modules\Clinical\[MHRS] Mental Health Registry System
PR_24698
DSM-5-TR September 2024 update
DSM-5-TR September 2024 update has been included - effective dates 20250401.
PR_25088
Next Assessment Date Not Calculating Correctly in Quarterly and Change In Status
In Mental Health module, for the Quarterly and Change in Status Assessments, the Next Assessment Date now calculates from the Assessment Reference Date + 92 days that is in the Institution Profile.  
WinRecs3\Reporting\Views
PR_24803
Address Multiform view Central_Patient_Address_VR
Added a view called Central_Patient_Address_VR that will display the fields from the Address Multiform. 
PR_25045
Create EDRS_VR View in Crystal
EDRS_VR was not showing under views. This view is now available. 
PR_25061
Central_Patient_Volume_UpdateHistory_VR missing
The view called Central_Patient_Volume_UpdateHistory_VR has been added to the database.
PR_25083
MDS20_VR: Nurse Area Field
In the MDS20_VR, the Nurse Area field is now pointing to Visit Nurse Area field in the Assessment 
PR_25084
Program Type and Description Missing in MDS20_VR
ProgramType and ProgramTypeDesc have been added to the MDS20_General_VR.
PR_25099
Add zzProviderLink to CCM views to link Provider Maintenance
Added the zzProviderLink field to the following CCM views in order to link to the LU_Provider_VR:

CCM_Entity_ClinicVisit_VR

CCM_Entity_Healthcare_Professional_VR

CCM_Entity_RadPlanTreatActivity_VR

CCM_Entity_SysDrugDelivery_VR


PR_25114
Add Visit Date to MDS views
Visit Date has been added to the MDS20_VR and MDS20_General_VR
PR_25126
IsAbstractLevel1 field returns N for Level 1 Errors and Warnings
In the I10_Amcare views the IsAbstractValidatedLevel1 and the IsAbstractValidated will return values correct as N, Y, W or E when the abstract is saved in Amcare Level 1 and Amcare Level 3 module or if the abstract has not been touched by a coder.  


WinRecs3\Modules\Abstracting\[NACRS] Level 3 AmCare Ambulatory
PR_24953
Duplicate Error Message
In NACRS, when Admit via Ambulance, Provider Type, Service and Diagnosis are blank the error message no longer is duplicated.
WinRecs3\Reporting\Report Manager
PR_24956
Report Manager: Missing F12 Function
When click on Report Manager icon or F10, There is ‘Show Report’ icon the F12 function has been added.  
WinRecs3\Modules\Abstracting
PR_24976
Add fields called Submission Fiscal Year and Submission Period
F4 search now has ability to search by Submission Fiscal Year and Submission Period.
PR_25072
Ontario: Special Project 380: Peripheral Artery Disease
Ontario: Special Project 380: Peripheral Artery Disease has been included in this release.
WinRecs3\Modules\Abstracting\[CCM] Cancer Care Module
PR_25033
CCM NACRS Add Smoking Cessation Asked Date
The field 'CCM Smoke Ask Date' has been added to the NACRS record cancer care section. 
PR_25090
Add CCM Program Code in CCM Amcare Abstract from Provider Maintenance
An enhancement has been added to CCM in this release to add CCM Program Code in CCM Amcare abstract from Provider Maintenance 




PR_25102
CCM 2024-25 Regimen Table
The latest CCM Regimen code values have been updated from the CCO Drug Regimen Formulary from the CCO Databook.
PR_25105
2025 Cancer Care Changes
2025 Cancer Care Changes are included in this update.
PR_25111
Add M1c1 and M1c2 Staging Codes in CCM
The M1c1 and M1c2 codes have been added as valid values for the Stage Category M edit.
PR_25134
NACRS CCM Drug Dose Admin Value of 0
An edit for the CCM Dose Administered has been modified so that a value of '0' can be used without triggering an error. 
PR_25162
CCM-Add Ta Clinical and Pathological Staging Codes for AJCC8
The Ta code has been added as a valid value for the Stage Category T edit.
WinRecs3\Reporting
PR_25054
View Performance with Batch Period BC
For clients outside of British Columbia, the Batch Period BC value will no longer calculate. 
WinRecs3\Modules\Abstracting\[DAD] AbsCare Inpatient
PR_25060
Transfer Worksheet: Warning for Transfer Overlapping Dates
On Transfer Worksheet a warning will generate when Transfer Dates overlap.
PR_25069
Transfer Worksheet: Transfer Days Calculating Incorrectly when Times Entered

The length of stay (days) on the Patient Service Transfer Worksheet is derived by subtracting the start date of one service from the start date of the immediately subsequent service or, for the last service to which the patient was

assigned, subtracting the start date of that service from the separation date. If consecutive start dates are the same, the LOS = 0 for that service transfer.  The LOS days were calculating incorrectly when transfer times were entered. This has been corrected, and the calculation will only look at start and end dates.




PR_25146
Responsibility for Payment 01 and HCN Province

Responsibility is 01-Province/Territorial Responsibility and HCN Province is not the province of submitting Facility, a hard error will not generate instead of a warning.



WinRecs3\Modules\Chart Maintenance\[CPI] Central Patient Index
PR_25067
Unable to Merge/Relocate CCM Visits

When merging charts or relocating visits, CCM visits werenot being included and remained in the Source Chart. This has been corrected,and CCM visits can now be moved to the Target Chart number.


WinRecs3\Maintenance\Lookup Code Maintenance
PR_25076
Fiscal 2025 DAD Institutions and Types V1.1 Jan 2025 and Fiscal 2024 DAD Institutions and Types V1.10 Jan 2025
Fiscal 2025 DAD Institutions and Types V1.1 Jan 2025 and Fiscal 2024 DAD Institutions and Types V1.10 Jan 2025 has been included in this release.
PR_25154
Fiscal 2025 DAD Institutions and Types V1.2 Feb 2025 and Fiscal 2024 DAD Institutions and Types V1.11 Feb 2025
Fiscal 2025 DAD Institutions and Types V1.2 Feb 2025 and Fiscal 2024 DAD Institutions and Types V1.11 Feb 2025 update included in this release.
WinRecs3\Modules\Abstracting\[NACRS] Level 1 AmCare Ambulatory
PR_25091
Ambulance Date and Time Errors on Level 1 Verify
In Amcare Level 1 module when Admit by Ambulance is <> N and Ambulance Arrival and Transfer Care Date and Time fields are blank a warning will now display instead of a hard error.
WinRecs3\Modules\Clinical\[MDS] Continuing Care Reporting System
PR_25117
CCRS Section G Transfer Edit
An edit for Transfer Performance has now been fixed, that was not triggering previously.  If 'Transfer Support Provided' = 8 then Transfer 'Self Performance' must also = 8.
PR_25190
Unable to create MDS 09 When MDS 09 and MDS 07 Have Same Visit Date

When two previous assessments (MDS 09 and MDS 07) had the same visit date, MDS 09 could not be created. This has been corrected and the MDS 09 can now be created for this scenario.


PR_25191
Marital Status for MDS 09 not coming across from previous assessment

Marital status will now populate in the re-entry admissionassessment (MDS 09) from the last admission or full assessment.


WinRecs3\Maintenance\Project Maintenance
PR_25161
Ontario: DAD Special Project 070: Hospital to Home
Ontario: DAD Special Project 070: Hospital to Home has been included in this release.
WinRecs3\Modules\Abstracting\[SDS] AbsCare Day Surgery
PR_25189
MB-Edit for Out of Province Health Insurance Expiry Date Incorrectly Populating

An incorrect warning “Out of Province Health Insurance ExpiryDate is set after the current system date” was populating for MB clients. Thishas been corrected, and the warning will no longer generate.


WinRecs3\Modules
PR_25196
The Exit "X" from DAD and NACRS Modules Not Displaying
The exit button (red x) on the NACRS & DAD modules are not showing up for some users.  This issue has been resolved.