Release Notes for WinRecs Version 2023.01

Release Date: March 16, 2023

 

The 2023.01 Fiscal Release includes 2023 CIHI Edit changes and Table updates.

This release is cumulative only after the most recent WinRecs Update has been applied however the update must be applied on minimal version 2022.01 or greater.

Important:

For those sites with CMG and CACS Groupers, the 2023.01Release contains a Grouper Engine update. Fiscal 2023 DAD and NACRS Level 2/3 visits must be batch grouped prior to submitting 2023 Period 01 files to CIHI. A warning message indicating “No Grouper value…” will display should the record not be grouped with the current grouper year.

NRS Clients: This release includes a grouper update to correct an issue with RCW assignments. After updating to 2023.01, Sites should regroup all NRS assessments created and saved on WR3.0.


For additional information on this, or previous releases, contact MED2020 Customer Support at 

support@med2020.ca








For additional information on this, or previous releases, contact MED2020 Customer Support at mailto:support@med2020.ca.

Table of Contents

WinRecs3\Utilities\EMT
PR_15593EMT - Add Profile Links to EMT
PR_21133EMT: Field Condition Display LU Active Values
PR_21175EMT: Institution Type
PR_21178EMT Edits not generating in Amcare Level 1/2 Module
WinRecs3\Reporting
PR_20290Report Manager (Crystal Viewer) missing Export options
WinRecs3\Abstracting\DAD
PR_21125Add Anesthetist Provider Service to Intervention Multiform
PR_21138Stillborn HCN
PR_21244Manitoba: Patient Service 59 - Gestational Age Error
PR_21247 Incorrect Warning Triggering on OBS Aborted Cases
PR_21335Incorrect Hard Error for Patient Service with SubService 0
WinRecs3\Utilities\Abstract Queue
PR_21147Add column and Search Field to Abstract Queue
PR_21292Abstract Queue - Add Assigned Date/Time
WinRecs3\Utilities\Abstract Profile
PR_21148Add Detail Columns in Abstract Profile
PR_21151Add Update History Window to Abstract Profile
WinRecs3\Reporting\Views
PR_21160 Add fields to AllAbstractingGeneral1_VR
PR_21166EMT_Edit_AND_Conditions_VR not displaying Field/Logical Conditions Correctly
PR_21188Add Diagnosis Short Description for New Codes in Diagnosis Views
PR_21359Add Hospital to I10_Abstracting and I10_Amare RecordKey_VR
PR_21382Abstract Number Batch fields missing I10_AbstractingGeneral_VR
PR_21394Rehab_RPG_VR Modification
WinRecs3\Administration\Institution Profile
PR_21173WR3 AA1 Unique Registration Number Assigns Date Created
WinRecs3
PR_21189Enable OMHRS Submission for Previous Years
PR_21313OMHRS Suppress HCN Error on Discharge Assessment
WinRecs3\Administration\Lookup Maintenance
PR_21206Fiscal 2022 DAD Institutions and Types V1.8 Dec 2022
PR_21231Allowing Invalidated Residence Codes as in Postal Code Table Default
PR_21302Fiscal 2023 DAD Institutions and Types V1.1 Jan 2023
PR_21334Patient Service/Subservice table Validation Code is drop down list
PR_21376Fiscal 2022 DAD Institutions and Types V1.10 Mar 2023 and Fiscal 2023 DAD Institutions and Types V1.2 Mar 2023
WinRecs3\Abstracting\MHRS
PR_21246Change in Assessment Date - ALC Days (X75)
PR_21261DSM-5-TR Updates
PR_21318OMHRS AA2 Health Card Number must be blank when X4 Health Card Number status is 8 or 9
PR_21325OMHRS Edit X131 Days Away from Bed Must Be Blank
PR_21331OMHRS Short Stay Assessment Reference Date Default
PR_21333OMHRS Next Assessment Date Calculation on Save
PR_21344OMHRS Merge Update X1 Value
PR_21367OMHRS Update A1 on CC1 Change
WinRecs3\Abstracting\NACRS
PR_21252NACRS Level 0 Abstract in Error Status
PR_21299NACRS Lite Submission - Historical Data
WinRecs3\Abstracting
PR_21253Clicking on Main Grid Multiform Occurrence Field Navigates Next Multiform
PR_21372Disable Key Fields for Submitted Records CCRS,NRS,OMHRS
WinRecs3\Utilities\CMG Grouper
PR_21258Flagged Intervention Category Missing for Ventilation Cases
WinRecs3\CPI
PR_21265Add 'Religion' field to CPI
WinRecs3\Administration\Project Maintenance
PR_21301Projects for Clinical Modules - Data Field Title and Data Field Default Not Displaying
WinRecs3\Abstracting\CCRS
PR_21323CCRS: Incorrect Hard Edit for AB4 Prior Primary Residence Postal Code
WinRecs3\Abstracting\DAD\BC
PR_21327BC: Incorrect HCN error when HCN = 0
WinRecs3\Abstracting\CCM
PR_213812023 Cancer Care Changes
WinRecs3\Abstracting\NRS
PR_21387NRS: Incorrect RCW Assignment

Ticket Details

WinRecs3\Utilities\EMT
PR_15593
EMT - Add Profile Links to EMT
Profile Links icon has been added to Edits Management Tool to filter edits and generate edit based on Hospital(s)
PR_21133
EMT: Field Condition Display LU Active Values
In Edits Management Tool, when creating a Field Condition and add the values, only the active values will display.  
PR_21175
EMT: Institution Type
In Edits Management Tool when creating a Field Condition using Institution From or Institution To Type field, the Institution Type table will now display.  
PR_21178
EMT Edits not generating in Amcare Level 1/2 Module
In Edits Management Tool, when creating an edit for NACRS Level 1 or NACRS Level 2, the edits will generate.  
WinRecs3\Reporting
PR_20290
Report Manager (Crystal Viewer) missing Export options
A WinRecs export icon has been developed.  This allows options to open report in different file formats without saving to application.
WinRecs3\Abstracting\DAD
PR_21125
Add Anesthetist Provider Service to Intervention Multiform
For DAD, SDS and NACRS modules, the Anesthetist Service that is linked to the Anesthetist has been added to the Intervention Multiform.  
PR_21138
Stillborn HCN
WinRecs was showing a hard error when Health Care Number is "9" and Entry Code is "S".  This has been corrected and a hard error will no longer show when Health Care Number is "9" and Entry Code is "S".  
PR_21244
Manitoba: Patient Service 59 - Gestational Age Error
DAD Abstracts with Patient Service 59 (Postpartum) were triggering the CIHI error, "Gestational Age is a CIHI required field that must be coded before submission." Gestational age is no longer editable for Patient Service 59 and will no longer trigger this error.
PR_21247
Incorrect Warning Triggering on OBS Aborted Cases
When using O04.9 and O35.809 the following incorrect warning generated:

If there are multiple OBS diagnoses (first digit of O) coded, the 6th digit must be the same for all the OBS codes except that a 6th digit of 1 & 2 may be on the same abstract.

The warning will no longer generate for this scenario.

PR_21335
Incorrect Hard Error for Patient Service with SubService 0

If Patient Service contains a Sub Service of 0 eg. Patient Service 100 clients were receiving an error message.  The error “If main patient service sub-service is coded, it must be 0-9” has been removed.

This error will no longer generate with subservice 0.

WinRecs3\Utilities\Abstract Queue
PR_21147
Add column and Search Field to Abstract Queue
For the Abstract Queue, Main Provider and Discharge Nursing Area has been added as search fields.  Main Provider/Description and Discharge Nursing Area have been added as columns.

PR_21292
Abstract Queue - Add Assigned Date/Time
Abstract assigned date and time has been added to the Abstract Queue module in the coder view.
WinRecs3\Utilities\Abstract Profile
PR_21148
Add Detail Columns in Abstract Profile
In the abstract, when select Abstract Auto Coding, Abstract Profile, Visit MIS, Main Diagnosis, Main Intervention and Main Provider have been added as columns.  
PR_21151
Add Update History Window to Abstract Profile
In the Abstract Profile module, the Update History window has been added.
WinRecs3\Reporting\Views
PR_21160
Add fields to AllAbstractingGeneral1_VR
The following fields (MainDiagnosisCode, MainDiagnosisCodeDesc, MainInterventionCode, and MainInterventionCodeDesc) have been added to the Crystal Reports view I10_AllAbstractingGeneral1_VR. 
PR_21166
EMT_Edit_AND_Conditions_VR not displaying Field/Logical Conditions Correctly
For the EMT module the view called EMT_Edit_And_Conditions_VR will now display all edits and the Field and/or Logical Conditions that are linked.
PR_21188
Add Diagnosis Short Description for New Codes in Diagnosis Views
Previously in the diagnosis views some codes had a blank short description value. These values have now been filled in and all codes now have a short description.
PR_21359
Add Hospital to I10_Abstracting and I10_Amare RecordKey_VR
Hospital and HospitalDesc fields have been added to the I10_AbstractingRecordKey_VR and I10_AmcareRecordKey_VR.
PR_21382
Abstract Number Batch fields missing I10_AbstractingGeneral_VR
Added these field to the  I10_AbstactingGeneral_VR, I10_DAD_AbstractingGeneral_VR and I10_SDS_AbstractingGeneral_VR:

Abstract Number, Batch Number, Batch Period, Batch Period Description, Batch Period BC and Batch Year.
.



PR_21394
Rehab_RPG_VR Modification
The Rehab_RPG_VR has been modified to have RCW, Longstayoutlier and ShortStayOutlier return values on reports for discharge assessments. 
WinRecs3\Administration\Institution Profile
PR_21173
WR3 AA1 Unique Registration Number Assigns Date Created
For the MDS module a field has been added to the Institution Profile called "Format Unique Registration Identifier (AA1)" with the following 2 options to format URI (AA1). 
Institution + Create Date + Sequence Number (default)
Institution + Admission Date + Sequence Number
WinRecs3
PR_21189
Enable OMHRS Submission for Previous Years
OMHRS submission files can now be run for any year using the submission rules of the current fiscal year. Previously 2017 was the earliest date where OMHRS submission files could be created for.
PR_21313
OMHRS Suppress HCN Error on Discharge Assessment
Edits on the Healthcare Number will only trigger on admission and short stay assessments where the fields can be submitted. 
WinRecs3\Administration\Lookup Maintenance
PR_21206
Fiscal 2022 DAD Institutions and Types V1.8 Dec 2022
Fiscal 2022 DAD Institutions and Types V1.8 Dec 2022 is included in this release.
PR_21231
Allowing Invalidated Residence Codes as in Postal Code Table Default
In the Postal Code Table, invalid residence codes were allowed to be saved in the Default Residence code field and did not trigger an error in the visit.  When an invalid residence code is now entered in the default residence code field in Postal Code Table an error will trigger that the default residence code is expired. 

Reminder: MED2020 does not maintain Postal Code or Residence Code Tables.
PR_21302
Fiscal 2023 DAD Institutions and Types V1.1 Jan 2023
Fiscal 2023 DAD Institutions and Types V1.1 Jan 2023 update is included in this release.
PR_21334
Patient Service/Subservice table Validation Code is drop down list
When creating a Patient Service with Subservice, the Validation Code (CIHI Value) is now a FREE text field.




PR_21376
Fiscal 2022 DAD Institutions and Types V1.10 Mar 2023 and Fiscal 2023 DAD Institutions and Types V1.2 Mar 2023
Fiscal 2022 DAD Institutions and Types V1.10 Mar 2023 and Fiscal 2023 DAD Institutions and Types V1.2 Mar 2023 updates are included in this release.
WinRecs3\Abstracting\MHRS
PR_21246
Change in Assessment Date - ALC Days (X75)
When changing the assessment date on a record that had ALC days populated, it was throwing an error on field X75 (ALC days) even though the criteria did meet the edit requirements.  This has been fixed.  
PR_21261
DSM-5-TR Updates
Updates from October 2022 have been added to the DSM-5-TR table.
PR_21318
OMHRS AA2 Health Card Number must be blank when X4 Health Card Number status is 8 or 9
The HCN Version will now be disabled and cleared when the HCN status has value 8 or 9
PR_21325
OMHRS Edit X131 Days Away from Bed Must Be Blank
For some records the following edit was previously incorrectly being triggered.  "Invalid  X131 Days Away from Bed in Previous Fiscal Year must be blank if A1 Assessment Reference Date of the patients last assessment and X80 Discharge Date Occur in the same fiscal year"
PR_21331
OMHRS Short Stay Assessment Reference Date Default
There is  a new Institution Profile Setting called: " Use Discharge Date  for Short Stay Assessment "
If checked the Assessment Reference Date will default to the Discharge Date when a short stay record is created, if it's not checked it will continue to default to the Admit Date + 3 days.


PR_21333
OMHRS Next Assessment Date Calculation on Save
Whenever the assessment reference date value is changed, the field Next Assessment Date will now re-calculate. Previously this field would not change whenever there was already a Next Assessment Date value present. 
PR_21344
OMHRS Merge Update X1 Value
When a chart merge is performed and an OMHRS assessment is cloned into the new chart number, a new Record ID value will now be assigned into the cloned record. Previously it was retaining same value that was used with the previous Chart Number, causing conflict with CIHI deletions and resubmissions. 
PR_21367
OMHRS Update A1 on CC1 Change
In OMHRS, when an admission assessment is created and you enter a value in the 'date stay began' field , it defaults the field 'assessment reference date' to be 3 days after the date stay began. Now when the date stay began value is changed, it will perform the same default and adjust the assessment reference date accordingly to be 3 days later. 
WinRecs3\Abstracting\NACRS
PR_21252
NACRS Level 0 Abstract in Error Status
A filter has been added to WinRecs in the NACRS Level 3 module search function to excluded visits flagged as NACRS Lite when searching for an abstract.  
PR_21299
NACRS Lite Submission - Historical Data
NACRS Lite Submission was not picking up data when attempting to create historical submission files.  This has been corrected and NACRS Lite will now pick up abstracts for historical submissions. 
WinRecs3\Abstracting
PR_21253
Clicking on Main Grid Multiform Occurrence Field Navigates Next Multiform
When clicking on the main grid main grid multiform occurrence count field it would navigate to the next multiform.   This has been resolved and now when clicking on any ‘Occurrence Count’ field below multiform Header, it will go into that selected multiform.

PR_21372
Disable Key Fields for Submitted Records CCRS,NRS,OMHRS
A change is been made so that all fields that cannot be sent in as corrections will be disabled in CCRS,NRS and OMHRS. When these fields are changed a deletion and re-submission is needed instead.
NRS
  These fields were already disabled:
    Facility Number (1A)
    Assessment Type (2)
    Chart Number (4)
  These fields will now be disabled 
    HCN (5)
    Admission Date (21)

CCRS
  These fields were already disabled:
    Unique Record ID (Y1)
    Record Type (Y2) 
    Submission Type (Y3)
    Health Record Number (A6a) 
    Unique Registration Identifier (AA1)
    Admission Type (AA7) 
  These fields will now be disabled 
    Facility Identifier (AA6)
    Admission/Re-entry Date (AB1)

MHRS
  These fields were already disabled:
    Record ID (X1)
    Chart Number (X30)
  These fields will now be disabled 
    Case Record Number (AA3)
    Facility Number (AA4)
    Assessment Reference Date (A1)

WinRecs3\Utilities\CMG Grouper
PR_21258
Flagged Intervention Category Missing for Ventilation Cases
When ventilation intervention codes "1GZ31CA*", "1GZ31CR*"or "1GZ31GP*" were entered the Flagged Intervention Category was not being assigned in the Flagged Intervention Category field in the intervention multiform and did not display on Crystal reports. This issue has been resolved and the value will now display.
WinRecs3\CPI
PR_21265
Add 'Religion' field to CPI
'Religion' field has bee added to the Central Patient Index module.
WinRecs3\Administration\Project Maintenance
PR_21301
Projects for Clinical Modules - Data Field Title and Data Field Default Not Displaying
In the Project Maintenance for the  Clinical Modules, the Data Field Title and Data Field Default were not displaying with in the Projects section of the assessments.  This has now been fixed.  
WinRecs3\Abstracting\CCRS
PR_21323
CCRS: Incorrect Hard Edit for AB4 Prior Primary Residence Postal Code
When a value of FL was entered in element AB4 Prior Primary Residence code a hard edit generated. This issue has been resolved and the error will no longer generate with a value of FL.
WinRecs3\Abstracting\DAD\BC
PR_21327
BC: Incorrect HCN error when HCN = 0

When the submitting Province=BC, HCN Province=BC and Health Care Number= 0 the following incorrect hard edit was generating on BC Databases:

If the submitting province is British Columbia (9) and province issuing HCN is British Columbia (BC) and entry code is not stillbirth and institution type is not emergency department (E) or community-based clinic (0), health care number must be a valid BC HCN number according to BC designated algorithm.

This error will no longer trigger when HCN = 0

WinRecs3\Abstracting\CCM
PR_21381
2023 Cancer Care Changes
2023 Cancer Care Changes have been included in this release.
WinRecs3\Abstracting\NRS
PR_21387
NRS: Incorrect RCW Assignment
Rehab RCW values were not generating the correct values.  This issue has been resolved.
Important: All Rehab cases created and saved in WR3 must be batch grouped for correct weight assignment.