Release Notes for WinRecs Version 2022.04

Release Date:  October 4, 2022

This Release includes edit and table updates as well as problem fixes and enhancements as outlined in the Release Notes.

Important: This release contains a SCIPP Grouper Update.  OMHRS Assessments should be regrouped after the update has been applied.

This release is cumulative only after the most recent WinRecs Update has been applied however the update must be applied on minimal version 2022.01 or greater.

For additional information on this, or previous releases, contact MED2020 Customer Support at 
support@med2020.ca







For additional information on this, or previous releases, contact MED2020 Customer Support at mailto:support@med2020.ca.

Table of Contents

WinRecs3\Abstracting
PR_20828Interface Date, Time and Coder missing in all modules
PR_20909CMG Optimizer Screen F10 Shortcut
PR_20919Exception Error Using Copy Function In Multiforms
PR_209233M Codefinder Diagnosis Cluster Incorrect when in WinRecs
PR_209413M Codefinder Intervention Episode Number Not Transferring To Intervention Multiform
PR_21027Clinical Modules Add Ability for User to Modify Assessment Linking
WinRecs3\Abstracting\CCM
PR_20857AJCC Staging 9
WinRecs3\Reporting\Views
PR_20866Intervention Replicate Views - Copy Intervention Code and Associated Attributes
PR_20893I10_Amcare Projects Views
PR_20924Missing Views for I10_Projects 060,065,250
PR_20928I10 Amcare views IsAbstractValidated1 field Returns N for all ER visits
PR_21023Add Intervention Episode Number to I10_Intervention Views
PR_21054Visit History view - Not returning data
WinRecs3
PR_20874OMHRS Next Assessment Date
PR_20901Exception Error Diagnosis and Patient Service DAD
PR_20912OMHRS Remove Mandatory Status for I1a-I1q on Short Discharge
PR_21011Add Universal Episode Identifier field to I10_AbstractingGeneral_VR.
PR_21044NACRS Records Created During Submission By HL7 Included in Submission File without verify
WinRecs3\Abstracting\NACRS
PR_20886Arrival Time showing mandatory on Clinic Lite visits
PR_20996NACRS L1 Provider Type M Not Clearing With No Provider Number/Service
WinRecs3\Reporting
PR_20903Add UniversalEpisodeIdentifier to I10_AmcareGeneral_VR
WinRecs3\Administration\Lookup Maintenance
PR_20905Fiscal 2022 DAD Institutions and Types V1.5 July 2022
PR_20963NRS Height and Weight Leading Zeros In Submission
WinRecs3\Abstracting\OCAN
PR_20906OCAN Table Updates
WinRecs3\Abstracting\DAD\CCR
PR_20916Patient Transfer Days Does Not Populate With Transfer In Date
WinRecs3\Abstracting\DAD
PR_20917DAD Weight in KG
PR_20925EntryCode=S does not default Disch D/T into Admit D/T and Birthdate fields
PR_20933Basic Option - Quick Link not working
WinRecs3\Abstracting\NRS
PR_20929NRS Grouper Weight Displays as 0
PR_21059NRS: Incorrect Hard Error Province Issuing HCN = QC
WinRecs3\Abstracting\MHRS
PR_20937OMHRS Service Interruption LOS Not Populating
PR_20945Full Discharge Edits Displaying on Short Discharge Assessment
PR_20967OMHRS DSM-5-TR
PR_20973OMHRS - Change of Status - RFP fields (x50a-x50h)
WinRecs3\Administration\Provider Maintenance
PR_20972Amcare Level 3 - Intervention Multiform Back Function
WinRecs3\CPI\Chart Locator
PR_20984Chart Locator - Chart Number Search
PR_20986Yes/No Prompt for Chart Locator Issue
WinRecs3\Utilities\Groupers
PR_20987SCIPP Data
WinRecs3\Utilities\CIHI Submission
PR_20997Clear Lock in File Management
PR_21007Return to File Management Clears Initial Data
PR_21009Submission Correction Verify Issue

Ticket Details

WinRecs3\Abstracting
PR_20828
Interface Date, Time and Coder missing in all modules
Interface Date, Interface Time and Coder is available in all abstracting modules. 
PR_20909
CMG Optimizer Screen F10 Shortcut
On the CMG Optimizer window (accessed by double clicking the grouper window) the F10 shortcut to go home to the main grid is now working properly when clicked
PR_20919
Exception Error Using Copy Function In Multiforms
Using Right Click Copy Function in a Multiform resulted in an exception error. This issue has been resolved.   
PR_20923
3M Codefinder Diagnosis Cluster Incorrect when in WinRecs
When Diagnosis Cluster is assigned in 3M Codefinder it will transfer correctly into the Diagnosis multiform.  
PR_20941
3M Codefinder Intervention Episode Number Not Transferring To Intervention Multiform
When in 3M Codefiner, the intervention episode number and the intervention occurrences will now transfer to the WInRecs Intervention Multiform fields.
PR_21027
Clinical Modules Add Ability for User to Modify Assessment Linking
For the clinical modules, CCRS, OMHRS and NRS there is a new option in the actions menu to change assessment linking. This screen will allow you to change what admission a subsequent assessment or discharge is linked to. On the left hand of the screen, it will display all assessments currently linked together. On the right-hand side of the screen, it will display the option for changing the parent link for which admission you would like to have the assessment linked to. 

Please reference the WinRecs User Manual for more details.
WinRecs3\Abstracting\CCM
PR_20857
AJCC Staging 9
AJCC Staging 9 has been added to allow for Cervix Uteri changes.
WinRecs3\Reporting\Views
PR_20866
Intervention Replicate Views - Copy Intervention Code and Associated Attributes
When using the Intervention Replicate View  the intervention code and associated attribute/s did not copy over to the occurrences with only provider Service/Specialty values entered.  The previous intervention code and attribute will now display on the report in the next occurrence with only Provider Service/Specialty values.
PR_20893
I10_Amcare Projects Views
The following Amcare views have been added:
I10_Amcare_Projects_060_VR, I10_Amcare_Projects_065_VR, I10_Amcare_Projects_250_VR, I10_Amcare_Projects_960_VR, I10_Amcare_Projects_961_VR, I10_Amcare_Projects_962_VR, 
I10_Amcare_Projects_963_VR, I10_Amcare_Projects_964_VR, I10_Amcare_Projects_965_VR, I10_Amcare_Projects_966_VR.
.
PR_20924
Missing Views for I10_Projects 060,065,250
The following views have been added:

I10_Projects_060_VR, I10_Projects_065_VR, I10_Projects_250_VR


PR_20928
I10 Amcare views IsAbstractValidated1 field Returns N for all ER visits
In the Amcare views the 'IsAbstractValidatedLevel1' will now the following values:
Y0-1/E3, in the view ‘IsAbstractValidatedLevel1’ return Y

E0-1/E3, in the view ‘IsAbstractValidatedLevel1’ return E

W0-1/E3, in the view ‘IsAbstractValidatedLevel1’ return W

N0-1/E3, in the view ‘IsAbstractValidatedLevel1’ return N
PR_21023
Add Intervention Episode Number to I10_Intervention Views
The Intervention Episode Number has been added to the I10_Abstracting_And_Intervention_VR and I10_Intervention_VR views.  
PR_21054
Visit History view - Not returning data
The Crystal view 'Visit History_VR' was not returning any data in WR3.  The IsDelete value was different between WR2 and WR3 and this has been fixed.  
WinRecs3
PR_20874
OMHRS Next Assessment Date
The field "Days to Add for Next Assessment Date" field has been added to the Institution profile where you can configure how many days you would like to have before the next assessment. Once this is set the field in the assessment will display when the next assessment is due.
PR_20901
Exception Error Diagnosis and Patient Service DAD
An issue has been corrected where previously an exception error would occur when there were more transfer patient services than there were diagnosis codes. 
PR_20912
OMHRS Remove Mandatory Status for I1a-I1q on Short Discharge
Removed the mandatory status for I1a-I1q on Short Discharge records.
PR_21011
Add Universal Episode Identifier field to I10_AbstractingGeneral_VR.
The Universal Episode Identifier field has been added to the view:  I10_AbstractingGeneral_VR.
PR_21044
NACRS Records Created During Submission By HL7 Included in Submission File without verify
Previously when performing a NACRS submission that included today's date in the visit date range, there was an issue identified. Records that interfaced during the submission verify process were being included in the submission file without the edit checks being performed on them. These records interfaced during submission will no longer be included in the current file being created. 
WinRecs3\Abstracting\NACRS
PR_20886
Arrival Time showing mandatory on Clinic Lite visits
If Visit MIS code is a Clinic Lite MIS code and Arrival Date is populated it will no longer display Arrival Time is mandatory.
PR_20996
NACRS L1 Provider Type M Not Clearing With No Provider Number/Service
 For NACRS Level 1, if no Provider Number and Service are blank Provider Type M will now clear.
WinRecs3\Reporting
PR_20903
Add UniversalEpisodeIdentifier to I10_AmcareGeneral_VR
The Field UniversalEpisodeIdentifier has been added to the view dbo.I10_AmcareGeneral_VR.
WinRecs3\Administration\Lookup Maintenance
PR_20905
Fiscal 2022 DAD Institutions and Types V1.5 July 2022
Fiscal 2022 DAD Institutions and Types V1.5 has been incorporated into this update.
PR_20963
NRS Height and Weight Leading Zeros In Submission
In NRS Height and Weight will now be submitted correctly without leading zeros and decimal.  
WinRecs3\Abstracting\OCAN
PR_20906
OCAN Table Updates
OCAN Connex Ontario July and September 2022 Updates are included in this release
WinRecs3\Abstracting\DAD\CCR
PR_20916
Patient Transfer Days Does Not Populate With Transfer In Date
In Concurrent, in Patient Service screen, the Patient Service Days will automatically calculate from Admission Date to Current System date if Discharge Date and Time is blank.
WinRecs3\Abstracting\DAD
PR_20917
DAD Weight in KG
Weight in kg will now display correctly if 4 or 5 digit value is entered.
PR_20925
EntryCode=S does not default Disch D/T into Admit D/T and Birthdate fields
In the DAD abstract when Entry Code=S and Discharge Date and Time is entered it will now default Admission Date/Time and Birthdate.
PR_20933
Basic Option - Quick Link not working
The abstracting quick link for Basic Option was going to the Therapy Section.  This has been resolved.
WinRecs3\Abstracting\NRS
PR_20929
NRS Grouper Weight Displays as 0
In NRS when complete an Admission or a Discharge Assessment, in the Grouper window, the weight will display for all assessments and no longer display 0.
PR_21059
NRS: Incorrect Hard Error Province Issuing HCN = QC
The following incorrect hard error generated when  Province Issuing HCN = QC:
Health card number contains incorrect format for Prov/Terr of issue
This issue has been resolved.
WinRecs3\Abstracting\MHRS
PR_20937
OMHRS Service Interruption LOS Not Populating
In the OMHRS module, when both service interruption start date, and service interruption return date are entered, the service interruption LOS Days wasn't auto populating in WinRecs 3. This has been corrected, and will now auto-calculate once both date fields have been populated.  
PR_20945
Full Discharge Edits Displaying on Short Discharge Assessment
In OMHRS, Full Discharge edits are no longer displaying on Short Discharge assessment. For Short Discharge assessments with LOS of 4-6 days a smaller data set of fields are required.
PR_20967
OMHRS DSM-5-TR
DSM-5-TR updates are included in this release.
PR_20973
OMHRS - Change of Status - RFP fields (x50a-x50h)
The OMHRS fields X50a - x40h had edits attached to them in the Change of Status Assessment.  These fields  are not mandatory for the Change of Status and the edits have been removed.  
WinRecs3\Administration\Provider Maintenance
PR_20972
Amcare Level 3 - Intervention Multiform Back Function
The Back Indicator box in the intervention multiform required two clicks in order to work.  This issue has been resolved and will now only require one click for the Back Function to work.
WinRecs3\CPI\Chart Locator
PR_20984
Chart Locator - Chart Number Search
When in the Chart Locator and doing a Chart Number search, putting a '0' (zero) in front of the chart number does not return any records.   This has been changed and the search now return records when using a leading zero in the chart number search. 
PR_20986
Yes/No Prompt for Chart Locator Issue
When the following message was displayed in Chart Locator the user had to click No to the prompt in order for the location change to activate:
 You are attempting to place an active deficiency chart in your permanent location are. Do you want to continue?

This has been corrected and clicking Yes will activate the chart locator change.
WinRecs3\Utilities\Groupers
PR_20987
SCIPP Data
A SCIPP Grouper update has been included in this release. All sites with the SCIPP grouper should regroup the Mental Health assessments.
WinRecs3\Utilities\CIHI Submission
PR_20997
Clear Lock in File Management
A new field has been added to the User Profile called "Clear Record Lock" which will give the user access to the Clear Lock button in File Management.
PR_21007
Return to File Management Clears Initial Data
After Submission Verify was run and answering Yes to  'Would you like to return the File Management Tool the data entered in File Management Data was cleared.  The data will now retain after returning to File Management after the prompt.
PR_21009
Submission Correction Verify Issue
In NACRS CIHI Correction/Deletion File, after Correction Verification was run and Yes was answered to "Would you like to return the File Management Tool?" prompt , the return went to CIHI Submissions instead of CIHI Corrections Window.  This issue has been resolved.