Release Notes for WinRecs Version 2024.01

Release Date: March 14, 2024
This Fiscal Release includes 2024 CIHI edit and Table updates.

This release is cumulative only after the most recent WinRecs Update has been applied. However, the update must be applied on minimal version 2023.01 or greater.

Important:

This Release includes a change to Submissions – each module now has its own individual submission area.  Please reference the user guide for further details.

CIHI has provided SNOMED CT Mapping to ICD10CA Diagnosis codes as well as for the ED Discharge Diagnosis (CED-DX) codes. The SNOMED CT Mapping has been added as WinRecs Look up Table - please note some SNOMED CT codes do not have mapping to DX codes and some can be assigned to more than one diagnosis code.

SNOMEDCT ID field/descriptions have been added to the DAD and NACRS Diagnosis multiform as well as the ED Discharge Diagnosis multiform - please reference tickets concerning this field.

Sites can no longer create new Institution Profiles - see ticket 21984.

For those sites with CMG and CACS Groupers, the 2024.01 Release contains a Grouper Engine update. Fiscal 2024 DAD and NACRS Level 2/3 abstracts must be batch grouped prior to submitting 2024 Period 01 files to CIHI. A warning message indicating “No Grouper value…” will display should the record not be grouped with the current grouper year.

For additional information on this, or previous releases, contact MED2020 Customer Support at mailto:support@med2020.ca.

Table of Contents

WinRecs3\Utilities\EMT
PR_21417Field Audit History window displays 'Executed' column
PR_21698Unable to verify EMT edits on submitted visits
PR_21977EMT: Abstract Notes Edits
PR_22190Report does not display EMT Edits from Batch Verify
WinRecs3\Utilities\CIHI Submission
PR_21603OMHRS to create submission file for IsValidated Y, W only
PR_22095Retain Selection in 'Select Edit Library' Field
PR_22183Running NACRS Electronic Rejection Error/Warning file
WinRecs3\Abstracting\MHRS
PR_219302024 DSM-5-TR Update
PR_22021Error message for invalid Postal Code
PR_22139OMHRS Missing Edit - Field X8c
WinRecs3\Utilities\Abstract Queue
PR_21937Abstract Queue displays Validate Code in column not User Code
PR_21999Abstract Queue Opens Multiple Windows
WinRecs3\Abstracting\NACRS
PR_21982Diagnosis Code: NACRS CCM Visits
PR_21990panCanadianHealthConcernValueSet
PR_22028Finish Date/Time Fields Populating For Incomplete Abstracts
PR_22063NACRS Clinic Lite Bundled Care Data Requirements 2024-2025
PR_22166Amcare Day Surgery: Update Intervention Date on Change of Register Date
PR_22214Warning for Ambulance Transfer of Care and Physician Assessment Date/Time
WinRecs3\Administration\Institution Profile
PR_21984Disable New Button For Institution Profile
WinRecs3\Abstracting
PR_21987F2 Provider Number when move columns to retain settings
PR_21992CIHI SNOMEDCT_ICD10CA Mapping
PR_22022Project 340 - Special Project Field 23 & 24 - Edit not firing correctly
PR_22041Warning For Dates Greater than Current Date
PR_22096CJRR Icon in Bookmark Bar
PR_22103Abstract Notes: Font Size
PR_221743M Bridge Coder Tag Value
WinRecs3\Reporting\Views
PR_21994Add SNOMED CT Code/Descriptions to ED Discharge Diagnosis Views and New LU View
PR_21996Add SNOMED CT Code/Descriptions to Diagnosis Code Views and LU View
PR_22055CCM_Entity_SysDrugDelivery_VR display Amcare visits when Chemo Flag is Blank, Y or N
PR_22059Add Anesthetist Provider Service to Intervention Views
WinRecs3\Administration\Lookup Maintenance
PR_22011Fiscal 2023 DAD Institutions and Types V1.8 Dec 2023
PR_22052Blank Interface In Prompt
PR_22113Lookup Maintenance Diagnosis Linking to Patient Services
PR_22136Fiscal 2023 DAD Institutions and Types V1.9 Jan 2024 Update
WinRecs3\Administration\Provider Maintenance
PR_22031Enable Validate Code Field with Med2020coder User
PR_22153Provider Maintenance Search Limit Results on Launch
WinRecs3\Administration\User Profile
PR_22038Delete Abstract Permissions
PR_22163Retain Domain Login Settings on Role ID Save
WinRecs3\CPI
PR_22112Add Hospital Links to Unmerge Screen
PR_22118Deleted Abstracts Showing in Visit History
PR_22138Chart Activity: Descending Order
PR_22140Chart Activity: Ascending and Descending Order
WinRecs3\Administration\Control File
PR_22123Control File Copy Function
WinRecs3\Abstracting\CCM
PR_221302024 Cancer Care Changes
WinRecs3\CPI\Release of Information
PR_22141Total Amount Due field search returns 0.00 Transactions
WinRecs3\CPI\Chart Locator
PR_22147 Chart Volume: Access All Hospitals
WinRecs3\Abstracting\CCRS
PR_22161CCRS Assessment Links Add Re-Entry Option for Parent Link
WinRecs3\Abstracting\SDS
PR_22165Day Surgery: Update Intervention Date with Admission Date Change
WinRecs3\Abstracting\DAD
PR_22205Inpatient missing Social Service field
PR_22210BC: Incorrect Hard Edit Triggering on Previous Therapeutic Abortions

Ticket Details

WinRecs3\Utilities\EMT
PR_21417
Field Audit History window displays 'Executed' column
A column has been added to the the Field Audit History window pane called 'Executed'.  This column will show the what function was done to the record.
PR_21698
Unable to verify EMT edits on submitted visits
In the Submission module can verify EMT edits for submitted visits.  A checkbox called: 'Include Submitted' and 'Complete Re-verify' will be checked in order to verify EMT edits on submitted visits.  

PR_21977
EMT: Abstract Notes Edits

Can now create edits that include the Abstract Notes. Two operators have been created called 'Had Note' and 'Has Note Value'. More than one value can be added by separating the values with asemi-colon.

PR_22190
Report does not display EMT Edits from Batch Verify
When Batch Verify is run on the C-Only Custom Edits only, the report displays the abstracts that contained EMT messages as well as listing messages on the report.
WinRecs3\Utilities\CIHI Submission
PR_21603
OMHRS to create submission file for IsValidated Y, W only

Users cannow create a partial submission file for the Quarter and the file will onlyinclude assessments that are completed when 'IsValidated'= Y, W


PR_22095
Retain Selection in 'Select Edit Library' Field

In DAD, SDS and NACRS, File Management in the 'Select Edit Library' field,  if user selects B-Both System and Custom Edits or C-Only Custom Edits, it will retain the last selection.



PR_22183
Running NACRS Electronic Rejection Error/Warning file
After running the CIHI Electronic Rejection/Warnings file the Amcare CIHI Rejection Report will show errors and warnings.  Any abstracts that contain errors will be flagged as 'Is File Created' N.  Any abstracts that contain warnings only will be flagged as 'IsCorrected' P.  If user decides not to send correction, they can go to File Settings 'Reset File Correct Status' to N.
WinRecs3\Abstracting\MHRS
PR_21930
2024 DSM-5-TR Update
2024 DSM-5-TR Updates are included in this release.
PR_22021
Error message for invalid Postal Code

An OMHRSedit for element X60 Postal code of patient's residence was not displaying:

 Thishas now been corrected and will display as:

"InvalidX60 Postal Code of Patient's Residence must be one of (ANANAN, ANA, -70,  -90)with the alpha characters as upper case."

 










PR_22139
OMHRS Missing Edit - Field X8c

WinRecs was missing the OMHRS CIHI edit "Invalid X8c Date Arrived on Inpatient Unit from ED. X8c must be >= CC1Date Stay Began." WinRecs will now generate an error message for theedit. 


WinRecs3\Utilities\Abstract Queue
PR_21937
Abstract Queue displays Validate Code in column not User Code
 For the MIS/Service, Location(Locator), Disposition Code, Nurse Area column it will display the User Coderather than the Validate Code from the table.  


PR_21999
Abstract Queue Opens Multiple Windows
An enhancement was made so the the Abstract Queue window will only open once instead of opening multiple windows if you click on the icon multiple times.  
WinRecs3\Abstracting\NACRS
PR_21982
Diagnosis Code: NACRS CCM Visits
The Diagnosis on CCM care visits is now visible under the Description Field in NACRS. 
PR_21990
panCanadianHealthConcernValueSet
For 2024 CIHI has released PanCanadian Health Concern Value Set which maps SNOMEDCT codes to the AmCare CED-DX Codes (ICD10). In the ED Discharge Diagnosis multiform a new field SNOMED CT ID has been added (NOTE: Field must be enabled in the control file)
When the user enters the SNOMEDCT code it will auto-populate the ICD10 CED-DX code.

PR_22028
Finish Date/Time Fields Populating For Incomplete Abstracts

For NACRS level 1 and level 2 data, the Input and Finish Date/Timefields were populating a value. This has been adjusted to only populate these date/times in NACRS level 3, for NACRS level 1 and level 2 sites that also report level 3 data. 

PR_22063
NACRS Clinic Lite Bundled Care Data Requirements 2024-2025
NACRS Clinic Lite Bundled Care Data changes for 2024 Fiscal Year have included - please reference CIHI documentation for changes to Clinic Lite Bundle Care Requirements.
PR_22166
Amcare Day Surgery: Update Intervention Date on Change of Register Date
In the Amcare module, when Register Date is changed it will automatically change the Intervention Start and End Date.
PR_22214
Warning for Ambulance Transfer of Care and Physician Assessment Date/Time
The following warning was not generating when Ambulance Transfer of Care is greater than 24 hours earlier than Physician Initial Assessment - the warning will now generate for this scenario:
Diff. between Amb Transfer of Care Date/Time and Phys Init Assess Date/Time greater than 24 hours is suspect

WinRecs3\Administration\Institution Profile
PR_21984
Disable New Button For Institution Profile
The "New Button" in Institution Profile has been disabled.  Sites must now contact MED2020 Support to create a new Institution Profile. 
WinRecs3\Abstracting
PR_21987
F2 Provider Number when move columns to retain settings
Provider Maintenance: When resorting the Main Service Main Service (All), Main Service (DAD), Main Service (NACRS) columns after the User Description the resort will now retain.
PR_21992
CIHI SNOMEDCT_ICD10CA Mapping
For 2024 CIHI has released mapping for SNOMEDCT Codes to ICD10CA codes. For DAD and NACRS Diagnosis multiform a new field called SNOMED CT ID has been added (NOTE: Field must be enabled in the control file)
When the user enters the SNOMEDCT code it will auto-populate the ICD10CA diagnosis code.

PR_22022
Project 340 - Special Project Field 23 & 24 - Edit not firing correctly
For Project 340, when a '0' in 'Project Data Field 23' and 'Project Data Field 24' was blank no error was triggered.  This has been fixed for DAD and NACRS.
PR_22041
Warning For Dates Greater than Current Date
A warning edit has been put in the DAD/SDS/NACRS modules when the Discharge Date or Register Date Year is greater than the Current Year.
PR_22096
CJRR Icon in Bookmark Bar
In the DAD and NACRS abstract, a CJRR icon has been created for the Bookmarks Bar.
PR_22103
Abstract Notes: Font Size
In the Preference, Font size will also apply that Font size in Abstract Notes.
PR_22174
3M Bridge Coder Tag Value
This change will be to send the coder number value instead of the username to 3M. The reason for this is because 3M does not support a slash in the coder value sent across to codefinder. 
WinRecs3\Reporting\Views
PR_21994
Add SNOMED CT Code/Descriptions to ED Discharge Diagnosis Views and New LU View
SNOMED CT Code/Descriptions have been added to the following views:
I10_Amcare_And_DischargeDiagnosis
I10_Amcare_DischargeDiagnosis
v_Amcare_Abstract_ShortList_And_DischargeDiagnosis

As well a new View called LU_ED_Discharge_SNOMED_CT_ID_VR has been added.  This view includes the SNOMED CT ID/Descriptions as well as 
Map Target/MapTargetDescriptions which is the ED Discharge Diagnosis/Descriptions that the SNOMED codes are mapped to.


PR_21996
Add SNOMED CT Code/Descriptions to Diagnosis Code Views and LU View
SNOMED_CT_ID and SNOMED_CT_IDDesc have been added to the following views:
I10_Amcare_Diagnosis_VR
I10_DAD_Diagnosis_VR
I10_Diagnosis_VR
I10_SDS_Diagnosis_VR
I10_Abstract_And_Diagnosis_VR
I10_Amcare_And_Diagnosis_VR
I10_DAD_Abstract_And_Diagnosis_VR
I10_SDS_Abstract_And_Diagnosis_VR
v_Amcare_Abstract_ShortList_And_Diagnosis
v_DAD_Abstract_ShortList_And_Diagnosis
v_SDS_Abstract_ShortList_And_Diagnosis

As well a new View called LU_SNOMED_CT_ID_VR has been added.  This view includes the SNOMED CT ID/Descriptions as well as 
Map Target/MapTargetDescriptions which is the Diagnosis Code/Descriptions that the SNOMED codes are mapped to.

PR_22055
CCM_Entity_SysDrugDelivery_VR display Amcare visits when Chemo Flag is Blank, Y or N
In the CCM_Entity_SysDrugDelivery_VR will display visits when the Chemo Flag is blank, N or Y.  
PR_22059
Add Anesthetist Provider Service to Intervention Views
Added AnaesthetistService and AnaesthetistServiceDesc to these views:

I10_Abstract_And_Intervention_VR
I10_Amcare_And_Intervention_VR
I10_Amcare_InterventionReplication_VR
I10_Amcare_Interventions_VR
I10_DAD_Abstract_And_Intervention_VR
I10_DAD_InterventionReplicate_VR
I10_DAD_Interventions_VR
I10_InterventionReplicate_VR
I10_Interventions_VR
I10_SDS_Abstract_And_Intervention_VR
I10_SDS_InterventionReplicate_VR
I10_SDS_Interventions_VR
v_Amcare_Abstract_ShortList_And_Intervention
v_DAD_Abstract_ShortList_And_Intervention
v_SDS_Abstract_ShortList_And_Intervention

WinRecs3\Administration\Lookup Maintenance
PR_22011
Fiscal 2023 DAD Institutions and Types V1.8 Dec 2023
Fiscal 2023 DAD Institutions and Types V1.8 Dec 2023 has been included in this release.
PR_22052
Blank Interface In Prompt
You will now be prompted with a warning when saving a lookup value that does not have a interface in code linked to it. 
PR_22113
Lookup Maintenance Diagnosis Linking to Patient Services
In the patient services table there is an option to link a diagnosis code to a patient service. This results in a prompt when a diagnosis code is used, asking if you would like to use the applicable patient service. Previously this function was not working and It has been fixed.
PR_22136
Fiscal 2023 DAD Institutions and Types V1.9 Jan 2024 Update
Fiscal 2023 DAD Institutions and Types V1.9 Jan 2024 has been included in this release.
WinRecs3\Administration\Provider Maintenance
PR_22031
Enable Validate Code Field with Med2020coder User
When accessing WinRecs with Med2020coder and click on Maintenance, Look Up Code Maintenance or the Provider Maintenance, the Validation Code field is enabled.
PR_22153
Provider Maintenance Search Limit Results on Launch
When searching in the provider maintenance module, the first 100 providers will be loaded before you enter your search term. Previously the entire table was loaded when searching. This change has been made to enable quicker searching for hospitals with large provider tables. 
WinRecs3\Administration\User Profile
PR_22038
Delete Abstract Permissions
When attempting to delete an abstract in any module when the User Profile is does not have permission to a prompt will appear stating "This operation is not valid for your account."
PR_22163
Retain Domain Login Settings on Role ID Save
An issue has been fixed that was syncing the domain user login settings when saving a role ID in user profile.  These settings are now excluded from Role ID syncing to user settings. 
WinRecs3\CPI
PR_22112
Add Hospital Links to Unmerge Screen
The columns Regional Link and Hospital Link have now been added to the unmerge screen in the CPI. 
PR_22118
Deleted Abstracts Showing in Visit History

When a visit was deleted in WinRecs, the deleted visit wouldstill show in the Visit History until another visit or chart was opened. Thishas been changed so the visit will be cleared immediately in Visit History as soon as an abstract is deleted.  


PR_22138
Chart Activity: Descending Order

In CPI, the Chart Activity windowpane will now display the activity in Descending order.  Latest transactions will be displayed at the top.



PR_22140
Chart Activity: Ascending and Descending Order

When viewing the Chart Activity window pane in expand view, when click on Column Heading such as Date From it will put date in ascending or descending order.



WinRecs3\Administration\Control File
PR_22123
Control File Copy Function
In Control File, select the user, select the module, when use the 'COPY' icon, it will copy only the module selected.
WinRecs3\Abstracting\CCM
PR_22130
2024 Cancer Care Changes
2024 Cancer Care Changes have been included in this update.
WinRecs3\CPI\Release of Information
PR_22141
Total Amount Due field search returns 0.00 Transactions
In ROI Module, F4 search was returning transactions with only 0.00 Total Amount Due - this has been resolved and will now return transactions with the Total Amount Due value entered or all values when no Total Amount Due value is entered.


WinRecs3\CPI\Chart Locator
PR_22147
Chart Volume: Access All Hospitals
When a user has access to all Hospitals, they will now see All Volumes when locating a chart.
WinRecs3\Abstracting\CCRS
PR_22161
CCRS Assessment Links Add Re-Entry Option for Parent Link
Change assessment links window in CCRS, only allowed Admission background OA assessment for Parent Link selection.  09 - Re-entry Assessments option has been added to Parent Link.
WinRecs3\Abstracting\SDS
PR_22165
Day Surgery: Update Intervention Date with Admission Date Change
In the SDS module, changing the Admission Date will update the Intervention Episode Start and End Date.
WinRecs3\Abstracting\DAD
PR_22205
Inpatient missing Social Service field
For Dad Social Service field has been added. This is a non-CIHI field that was in WinRecs 2.
PR_22210
BC: Incorrect Hard Edit Triggering on Previous Therapeutic Abortions
An incorrect hard Edit was triggering for BC clients that Previous Therapeutic Abortions was mandatory.  This issue has been resolved and will no longer generate for BC Clients.